|
|
|
|
July/August 2009
Electronic Document Management
In
its simplest form electronic document management is a
digital file that is saved for future retrieval. The
document may have always been electronic or it could have
been scanned from a paper copy. It can be from email, word
processing, a camera image or an original official document.
Once it is entered and cataloged electronically, you will
use the Document Management System (DMS) to store,
cross-reference and distribute.
DMS
can be a simple filing system that allows you to organize
your information or it can be an enterprise work flow
systems that uses complex algorithms to ensure that a task
with all the supporting documentation flows through
the organization. Security, digital signatures and
disaster recovery are all easily included in today's
systems. These sophisticated systems are called Content
Management System (CMS) and used interchangeably with DMS.
As you will notice when researching these systems, they go
by many names.
DMS
saves time and paper. With the proper preparation and
training, any size organization can reduce or eliminate its
reliance on paper systems. The move to electronic document
management systems also gives you a chance to review your
manual procedures and eliminate wasteful steps.
All you need to get started is a good scanner and a method
for storing the electronic documents.
More
...
|
|
|
 |
